Job Description
ADMINISTRATIVE ASSISTANT I-II at Port of Stockton, CA summary:
The Administrative Assistant I-II provides comprehensive administrative support to management within a public agency and commercial real estate setting at the Port of Stockton. Responsibilities include preparing and proofreading various documents, managing communications, scheduling travel and training, and maintaining accurate records and databases. The ideal candidate demonstrates strong organizational, multitasking, customer service, and communication skills, with proficiency in MS Office and relevant experience preferred.
Salary : $69,264.00 - $93,768.00 Annually
Location : Port of Stockton, CA
Job Type: Full Time
Job Number: Department: Real Estate
Opening Date: 09/11/2025
Closing Date: Continuous
Description The Stockton Port District is seeking a dedicated and detail-oriented individual to join our team as a Administrative Assistant.
This position performs a central role in providing general office support with a high degree of accuracy and professionalism to management in a public agency and commercial real estate setting. Ideal candidate will be an independent self-starter with a positive, customer service-oriented attitude.
Successful candidate will possess strong interpersonal & customer service skills, effective written & verbal communication skills, accurate data entry skills, ability to effectively organize & multi-task assignments with competing deadlines.
Proficiency in MS Office Suite is required.
Prior experience in a public agency and / or commercial real estate environment is preferred.
Review recruitment brochure by clicking Examples of Duties - Creates, types, formats, edits, revises, proofreads, tracks, and prints a variety of narrative, statistical, and technical documents, reports, correspondence, memoranda, agreements, and related documents ranging from routine to complex
- provides administrative support for managers, supervisors, and staff
- Prepares travel and training requests
- Greets, answers, screens, and refers visitors and telephone calls
- Obtains data from multiple sources; extracts data elements required; updates and maintains specialized logs and databases
- Performs other duties as assigned.
- Review full job description for complete list of duties by clicking here .
Minimum Qualifications Education and Experience: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Education : - Equivalent to completion of the twelfth (12th) grade.
Experience: - Administrative Assistant I: Two (2) years of responsible administrative and office support experience.
- Administrative Assistant II: Three (3) years of responsible administrative and office support experience.
Licenses and Certifications: - Possession of a valid California Driver's License, to be maintained throughout employment.
- Possession of a valid Transportation Worker Identification Credential (TWIC) card, to be maintained throughout employment.
Supplemental Information Application Instructions: Apply online by clicking on the "Apply" link at the top of this announcement. If this is the first time applying for a position using governmentjobs.com you will be prompted to create a new user account, otherwise log in with your username and password. Your application and responses to any supplemental questions will be used to evaluate your qualifications for this position.
It is suggested that your application include the following:
- List any relevant experience and education that demonstrates that you qualify for the position.
- List all periods of employment for at least the past 10 years, beginning with your most recent or present employer.
- Separately list each position held, including different positions with the same employer.
- A resume may be attached to your application but will not substitute for the proper completion of your application.
- Applications that are not properly completed may be rejected.
- Prior to submitting your application, verify it reflects all relevant experience and education.
Incomplete responses, false statements, omission, or partial information may result in disqualification from the selection process. Your responses should be consistent with the information provided on your application. Please provide succinct, concise, descriptive, and detailed information for each question. If you have no experience, write "no experience" for the appropriate question.
Email Notices: Email is the primary way that the Human Resources Department will communicate with you. Please check your email account (including the SPAM folder) on a regular basis for any emails related to the application or selection process. Emails from the Port of Stockton will come from "governmentjobs.com." If you change your email address after submitting your application, please visit governmentjobs.com and update your profile.
NEO GOV Customer Service: The customer service phone number is . Applicants can seek assistance Monday-Friday from 6:00 am to 6:00 pm PST.
About the Port: The Port of Stockton was established under the California Harbors and Navigation Code. It is governed by a seven-member Board of Commissioners (Board). Four commissioners are appointed by the Stockton City Council and three by the San Joaquin County Board of Supervisors. The day-to-day administration of Port operations is under the direction of the Port Director who is selected by and serves at the will of the Board.
The Port is a deep-water port located seventy-five miles inland from San Francisco, in the agricultural heartland of California in San Joaquin County. The Port owns and operates marine terminals which are used to load and unload cargo from ships, barges, trucks, and railcars, and to store cargos. Cargos handled by the Port include various dry and liquid bulk, general, and project cargos in the agriculture, foods, infrastructure and building, energy, and renewable fuels commodity sectors. The Port also leases land and warehousing facilities to a number of diverse tenants. Port operations are self-supporting and receive no direct tax subsidies.
To view the 2024 informational flyer, click here The Port plays an important role in providing regional industry and shippers' access to the international export and import marketplace. Through the Port's facilities, regional products are shipped both economically and efficiently. The Port operates within Foreign Trade Zone #231 and offers its customer the flexibility and advantages of operating within those regulations.
The Port of Stockton offers competitive salaries and an excellent benefits package, including: Medical, Prescription, Dental and Vision coverage, Money Purchase Pension Plan (non-CalPERS retirement), Deferred Compensation Plan, Paid Life, AD&D, Short Term and Long Term Disability Insurance, Education Assistance, Paid Vacation, Sick Leave and Holidays. Robust voluntary benefit options.
01
Describe your experience providing direct administrative support to management, particularly in public agencies or real estate settings. If none, type "No experience."
02
Describe your experience handling confidential or sensitive information, especially in contexts such as public agencies, real estate transactions, or lease administration. If none, type "No experience."
03
Describe your experience working in a public agency, municipal department, or other government-related setting. If none, type "No experience."
04
List any software or systems you have used to support administrative tasks, property management, or lease administration. If none, type "No experience."
05
Describe your experience interacting with commercial tenants or clients. What types of properties or portfolios have you supported (e.g., office, retail, industrial)? If none, type "No experience."
06
Describe specific administrative tasks you have performed related to lease administration, tenant coordination, or real estate operations. If none, type "No experience."
Required Question
Keywords:
administrative support, office management, public agency, commercial real estate, customer service, data entry, scheduling, document preparation, MS Office, record keeping
Job Tags
Full time, Temporary work, Monday to Friday,