Job Description

Executive & Personal Assistant

to the CEO

ABOUT THE POSITION

We are seeking an experienced and resourceful Executive and Personal Assistant (EA) to help support our Co-Founder and Chief Executive Officer (CEO). Reporting directly to the CEO, this role will serve as an essential partner in handling the day-to-day functions of the CEO Office, enabling her to focus on high-level leadership and strategic initiatives. 

The EA role is perfect for a driven candidate with high energy, solutions-oriented approach, positive demeanor and bullet-proof resilience. This candidate possesses the right balance of high EQ and strong interpersonal skills with proven hard skills, including exemplary time management and organization, in addition to the critical ability to anticipate and prioritize the CEO's needs. 

The most successful partner in this space is able to know what has to be done today through the filter of the CEO while always keeping an eye on what is next, anticipating what is needed and preventing problems with that visibility. The ultimate objective is to ensure the CEO can function at her highest and best use for the company with the least amount of stress. 

ABOUT SUCCESS IN THE POSITION

Managing daily schedule of meetings and travel: As an integral member of the CEO’s team, the EA will manage scheduling, communications, travel and meeting preparations, maintaining a professional relationship with stakeholders, including the Executive Leadership Team, investors and the Board of Directors. 

Daily calendar maintenance & scheduling 

1. Keep the calendar up to date
2. Schedule and confirm all meetings, ensuring necessary logistics are finalized and all attendees are confirmed
3. Ensure that the CEO is properly prepared for all meetings in advance with background research or necessary information: Include time/location, call info, participants, and other background information or Bios
4. Track contacts, follow up tasks and information requests
5. Alert CEO of upcoming staff OOO time, birthdays and anniversaries

Events calendar & logistics

1. Maintain list of conferences that CEO may attend
2. Register for conferences and confirm all related travel 
3. Coordinate with Marketing, Sales and other Departments on event attendance and any associated public relations requirement that accompany such an event
4. Organize company-wide offsites and other events
5. Organize Executive leadership offsite events, including booking flights, hotels and meals

Communication

1. Craft communication to internal and external audience on behalf of the CEO
2. Field inbound communication to reduce CEO’s inbox 
3. Alert CEO on relevant internal news shared in ILR Slack Channel
4. Alert CEO on relevant world and industry news that impacts the business

Book travel, transportation and accommodations

1. Search for optimal flight/hotel itineraries
2. Monitor travel delays or changes
3. Anticipate ground transportation, meal and amenity needs
4. Book meetings to attend during travel
5. Maintain list of people to meet in frequented cities 

Board meetings

1. Coordinate all logistics, including logistics, meeting rooms, video conferencing and AV needs, meal reservations and catering
2. Communicate with Board members on dates and details
3. Support the development and distribution of meeting materials

Expense reporting 

1. Reconcile credit cards
2. Create and code expense reports and organize supporting documentation 

Personal/lifestyle assistant responsibilities are a significant part of the overall EA, creating structure and balance in the CEO’s personal life which enables her to be more productive in her professional life. 

Personal/lifestyle tasks include:

1. Organizing family life tasks and events
2. Recruiting and interfacing with household staff and vendors
3. Managing household projects
4. Arranging personal travel
5. Running errands and personal shopping 

ABOUT YOU

• Bachelor's degree required. MBA or Masters preferred 
• 4+ years direct C-level support or similar. Experience in the business or Tech/IT space is preferable.
• Tech savvy. Knowledge of G-Suite essential. Ability to work in Google Slides and Powerpoint to create presentations and to build basic spreadsheets in Excel or Google Sheets.
• Reliable and punctual 
• All- hand- on-deck disposition: No task is too big or too small, 
• Organized, high attention to detail and results-oriented
• Proven ability to handle multiple tasks under tight deadlines
• Good writing and communication skills 
• A collaborative and team-oriented personality, with an ability to build strong working relationships 
• Self-motivation that doesn’t wait for prescriptive direction and anticipates the follow on request
• A strong ability to work in a face-paced, dynamic environment
• Skilled at both planning and hands-on execution
• Strong analytical and problem-solving aptitude
• Intuitive use of discretion and complete trustworthiness
  

ABOUT Jeenie

Jeenie is a virtual interpreting platform that connects users to a video or audio call with live, qualified interpreters for on-demand language assistance. Our global community of interpreters, located in over 140 countries, is available to help clients 24/7 in over 300 languages. Clients access Jeenie from any smartphone, tablet or computer, as well as through third-party integrations with platforms such as Zoom.

We believe language is a Basic Human Right. We’re on a mission to eliminate language barriers and ensure equitable access in healthcare, education, refugee and immigration support, legal services, and government, as well as facilitate business and social conversations.

Join Our Team!

As an innovative, young tech company, we are in an exceptional position to expand our peer-to-peer marketplace platform into a market leader, and disrupt a $60 billion industry. We are hiring vibrant and intellectually curious people who want to help us achieve our mission, grow professionally, and be part of a supportive and dynamic team!

Applicants for employment in the US must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States.

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