We are seeking a full time friendly, organized, and detail-oriented Office Assistant to support our corporate office operations. This role is ideal for someone who enjoys being the first point of contact for visitors and callers while keeping the office running smoothly behind the scenes. The Office Assistant plays a key role in creating a positive, professional experience for employees, guests, and partners alike.
The Office Assistant provides administrative and front-desk support in a corporate office environment. This role serves as the initial point of contact for visitors and callers while supporting daily office operations and providing administrative assistance to the Office Manager and departments across the organization.
Answer incoming calls and route them to appropriate personnel
Respond to general inquiries and provide accurate information to callers
Greet on-site visitors and monitor visitor access
Coordinate incoming and outgoing mail, packages, and parcels
Maintain reception area, conference rooms, and shared spaces to ensure a professional appearance
Order and maintain office supplies and inventory levels
Coordinate with the Office Manager, internal teams, and external vendors to support office operations
Provide administrative support to departments and leadership as assigned
One-year certificate from a college or technical school; or three to six months of related experience and/or training; or an equivalent combination of education and experience
Prior experience in a corporate or professional office environment
Ability to operate a PBX or multi-line telephone system
Strong organizational skills and attention to detail
Proficiency in operating general office computers and equipment
Ability to work independently and collaboratively
Demonstrated discretion in handling sensitive and confidential information
Calm, friendly, and professional demeanor in all situations
Proficiency in Microsoft Office (Word, Excel, Outlook) or comparable software
Ability to manage multiple tasks, prioritize work, and meet deadlines
Performs sedentary work in an office environment with limited lifting (less than 10 pounds) or walking required. Close visual acuity required to perform work at computer terminal. No exposure to adverse environmental conditions. Requires repetitive typing motion, talking, hearing, grasping and feeling.
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