Job Description

Job Description

Job Title: Office Assistant - Manufacturing
Company Overview:
Our client is a leading manufacturing company known for quality, efficiency, and teamwork. They are seeking a dependable Office Assistant to support day-to-day operations, maintain organized office systems, and help ensure smooth communication across departments.
Job Summary:
The Office Assistant is responsible for providing administrative support to the office and team members. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment while handling confidential information.
Key Responsibilities:

• 
  Perform general office duties including filing, scanning, and maintaining organized records.
• 
  Answer phones, respond to emails, and assist with internal communications.
• 
  Schedule meetings and support calendar management.
• 
  Prepare documents, reports, and spreadsheets as needed.
• 
  Monitor and maintain office supplies.
• 
  Assist team members with administrative projects and tasks.
• 
  Ensure accurate record-keeping and support data entry as required.
  

Required Qualifications:

• 
  High school diploma or equivalent (associate degree preferred).
• 
  Strong organizational and multitasking skills.
• 
  Proficiency in Microsoft Office (Word, Excel, Outlook).
• 
  Excellent written and verbal communication skills.
• 
  Ability to manage confidential information with discretion.
  

Preferred Skills:

• 
  Previous office support or administrative experience.
• 
  Familiarity with data entry or record management systems.
• 
  Ability to work both independently and collaboratively.
  

Work Environment:

• 
  Office-based within a manufacturing setting.
• 
  Desk-based work with regular computer and phone use.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.

Job Tags

Work at office, Local area,

Similar Jobs