Job Description

Office Specialist (Open)

Would you like your days to include working in a challenging, rewarding, fun environment with an amazing team and a variety of customers? How about working in the field of public safety? A career at the State Patrol not only provides employees with the opportunity to serve the public in a rewarding field, but also to perform challenging, diverse tasks that will further develop your skills as a professional. We offer an excellent total compensation package including: 13 paid holidays; vacation and sick leave; State-matched retirement plan; health, dental, vision, and life insurance options!

The following duties are typical for this position:

• Compile, create, and disseminate reports on monthly, quarterly, and yearly basis for Carrier Enforcement staff as well as state and federal governmental agencies.
• Process bills to be paid.
• Maintain officer roster.
• Order office supplies, uniforms, and other supplies as needed.
• Prepare purchase orders and assist with vehicle inventory.
• Validate timesheet entries for all Carrier Enforcement staff.
• Serve as the first line contact for phone calls to the division.
• Be an integral team member and assist with daily functions and projects as requested.
• Other duties as directed by division leadership.

Requirements/Qualifications:

Minimum Qualifications: Coursework/training in administrative/office support functions, procedures, and methods including the operation of personal computers and office equipment; or areas related to the programs and functions of the employing agency. OR Experience in customer service or public contact; or applying criteria/regulations; and/or performing administrative/office/secretarial support work including use of personal computers and office equipment.

Preferred Qualifications: Associate's degree or Bachelor's degree in Criminal Justice. Experience working in the criminal justice field such as for courts, law enforcement, or county attorneys. Two years' experience working with Microsoft Office products such as Excel, Word, and Outlook. Excellent telephone skills are essential.

Other: Resumes will not be accepted as a substitute to your applicant information. If selected for this position, you must meet the U.S. Citizenship & Immigration Services employment eligibility requirements by completing an EEV (I-9) Form. The agency does not sponsor H1-B Visa's. Failure to complete all areas of your employment application may result in your application being disqualified from our selection process. Applicants will be screened for a record of criminal activity and criminal history using a fingerprint-based check employment or assignment and before a final offer of employment is made. Applicants must be free of felony convictions. Applicants cannot maintain a continuous association or dealings with persons, groups, or organizations that they know, or should know are persons or groups or organizations under criminal investigation or indictment or who have a reputation for present, ongoing involvement in felonious or criminal behavior. Applicant must successfully complete an extensive background screening prior to being employed, which includes completion of a Personal History Questionnaire. Selection process will include an interview.

Knowledge of:

• Office procedures, administrative work assigned to the position, sources of information pertinent to the assigned work
• The principles and practices of record keeping.

Skill in:

• Strong and effective communications skills including knowledge of English grammar, spelling, etc.

Ability to:

• Communicate in person and by telephone, computer, email, or correspondence to exchange information and ideas
• Work independently with limited supervision
• Gather, compile, generate, and disseminate information
• Interact and maintain a close working relationship with diverse individuals and groups to include: law enforcement agencies, agency administrative personnel, and the public is essential
• Learn the organizational structure, mission, and activities of the State Patrol
• Learn agency policies and procedures pertinent to the work assigned
• Understand work contracts and grants and apply that knowledge to timesheet entries

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