Job Description

Job Description

Job Description

Our real estate office is seeking a transaction coordinator who can effectively assist our valued home buyers and sellers from contract to close. You’ll work to make sure home inspections are arranged, assist with escrow documentation, schedule inspection appointments and repairs, and assure offers and counteroffers are approved. Applicants should enjoy helping people and continually learning how to streamline our process.

Sound like something you’d love? Apply now!

Location:  Portland, Maine

Hours: 20-30 hours per week

Compensation: $25 per hour

$25 per hour

• Arrange for and attend events regarding the closing process, including moving schedules
• Look over all paperwork to confirm they have the correct signatures and dates, assuring that the closing process has been done accurately and efficiently
• Enter client information into the client database system and submit appropriate documentation to the office broker for file compliance and keep track of transaction activity
• Help agents, customers, and other parties with all escrow paperwork, including appraisals, titles, and mortgage loans
• Schedule home inspections and any necessary repairs, and assist in negotiations regarding repairs

• Input client information into the client database system, track transaction activities, and submit each necessary document to the office broker for file compliance
• Schedule home inspections and any necessary repairs, and assist in negotiations regarding repairs
• Oversee all administrative tasks regarding home buyer and seller transactions from executed purchase agreement to close
• Manage post-closing systems and past client communication
• Keep lead agents informed regarding any problems or issues that need to be handled
• Implement projects from agents as needed
• Manage all incoming/outgoing leads, prospects, & referrals, track sources of business & keep team numbers on track
• Manage calendars & appointments for multiple team members
• Oversight of contracts through closing

• Motivated to serve people and provide excellent customer service
• Previous experience in transaction management, transaction coordination, real estate, titles, or mortgages highly valued
• Applicants must possess exceptional organizational and verbal and written skills

• Exceptional organizational & project management abilities
• Learning-based
• Strong consultation & customer service skills
• Service-based attitude
• Tech savvy; up-to-date with the latest office gadgets and applications, and able to navigate new systems quickly
• Able to multitask and prioritize daily workload - can work on multiple projects at once
• Exceptional critical thinking skills
• Independence and the ability to work at a fast pace
• Detail-oriented and enjoy completing a large volume of tasks
• Candidate will need to be willing to obtain a real estate license upon hiring (Agent will reimburse)
• Comfortable handling strong personalities

Chris Lavoie has been a top agent helping buyers and sellers for the past 20 years. Since 2002, DOMAINE has helped clients make educated real estate decisions, whether through first-hand experience on how to renovate a home, build a new home from the ground up, or even convert a multi-family building to condos. Keller Williams Realty is an American technology and international real estate franchise with headquarters in Austin, Texas. It is the largest real estate franchise in the United States.

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